Still driving to the bank every day (or even several times a week) to make your deposits? Stop that practice - make yourself more productive and save gas at the same time!

How can you do this? Ask your bank about their "remote capture" services. They may refer to it as "remote deposit" or "remote office", but no matter what it is called, it adds up to you being more efficient!

You become that way because remote capture allows you to scan and deposit your checks into your bank account directly from your desk. The bank simply takes the images of the checks that you send to them and uses those images to complete your deposit.

Here's how it works - when you sign up for the "remote capture" service, your bank provides you with a piece of hardware that "swipes" an image of each check in your deposit. That image is securely transmitted via the bank software (usually done via the internet), and when you are done transmitting the images, your deposit is totalled, completed, and your account credited. Really, it is just as easy as that.

Naturally, there is a modest investment in the "swiping" hardware, and the banks do levy a monthly fee for the service. If you polish your negotiating skills, you may be able to get discounts on these costs (it can't hurt to at least ask!)

The real benefits come to you in two ways:

1. You DO get a longer window of time to make your deposit. Bank customers using the remote capture package get until 5pm or later each day to get credit for their deposits. Compare that to the earlier cut-off you face for deposits in person.
2. You DON'T have to interrupt your day to go the bank and make a deposit. Keep focused and keep working on revenue generating or cash collecting activities for the business. The value of those activities can far exceed the modest costs of a remote capture setup


If your bank hasn't approached you recently about this concept, you need to be speaking with them! Remote capture is really is a well kept secret that is providing tremendous benefits for those businesses that are using it. Like any other service you evaluate, make sure to get a good understanding of fees, terms, and conditions from the bank before inking the deal.

Locally, you can speak with Lorraine Sears, an Assistant Vice President for First Merit Bank. She can be reached at (440) 953-2184. She'd love to show you just how cost-effective their remote capture service can be for your business. Tell her Scott sent you!

Scott - This Undeposited Funds guide is marvelous. I was able to walk right through it and it is going to save a ton of time when I reconcile. The $9.95 for the guide is as good a bargain as I have gotten since I rented my deposit scanner several months ago.

Thank You! Thank You!"

Vicky - K V Inc.



Look inside the covers of "What the Heck is Undeposited Funds" right now.

Stop being confused by the Undeposited Funds account in QuickBooks and use it to your advantage.

Using the Undeposited Funds account correctly is a critical step in the proper usage of QuickBooks software. Understanding why the account exists and what is actually happening with it as you process customer payments and make bank deposits is a key learning component you need to master.

My guide, "What the Heck is Undeposited Funds" provides in-depth commentary, many examples, and real world observations to help ensure you "get the hang" of what is going on with this account. Having this knowledge will shave countless hours off the time you spend reconciling your bank accounts in QuickBooks.

Conveniently available in PDF format for easy reading or printing!

Download your copy of "What the Heck Is Undeposited Funds (and Why it is critical to your QuickBooks success) right now!

Join me for my QuickBooks Clinic at Lakeland Community College on Thursday, January 31, 2008.

Registrations are open through the end of the day on Tuesday, January 29th. For more details on the event, visit my web site.

Let's be honest - even though QuickBooks has a "Manufacturing" edition, there are many features you need to manage your shop floor that just aren't included in it, and most likely never will be (remember, QuickBooks is an accounting package, not a shop floor program).

But wait! Don't throw out QuickBooks and spend money to bring in an entirely new software package! Consider the benefits of the MiSys Small Business Manufacturing Software that integrates with QuickBooks. MISys Small Business Manufacturing is modular, so you purchase only the functionality you need now. Start with the basic manufacturing capabilities and add modules for additional functionality as your needs grow:

• Basic Manufacturing
• Advanced Purchasing
• Advanced Production
• Material Requirements Planning (MRP)
• Serial/Lot Tracking
• Bin Tracking
• Bar Coding

MiSys and QuickBooks exchange data seamlessly. This helps your business take advantage of QuickBooks for your accounting and MiSys Small Business Manager for your shop floor control. The best of both!

Q: Is the Previous button the only way I can look up information about a particular transaction in QuickBooks?

A: Using the Previous button to step through invoices, checks, or bills one by one is certainly one way to find information within QuickBooks.

My suggestion is to make it even easier on yourself - use the Simple Find window. To locate this QuickBooks tool, click on Edit in the menu bar, then Find. Be sure to click on the "Simple" tab (not the Advanced tab).

If you wanted to find a specific invoice, leave the invoice option showing in the transaction box (but be sure to click the arrow to the right of the word invoice to see all the other transactions you can find in QuickBooks too!). Then type the specific invoice number in the "Invoice #" box, and click find in the upper right hand corner of the screen. You can also find all invoices for a specfic range of dates, a particular customer or a specific dollar amount.

Once you begin using this Simple Find option, chances are pretty good you won't be using the Previous button much more after that!

Looking for help with QuickBooks or trying to figure out ways to improve your profit and cash flow?

Download my menu of services and advice that outlines the ways that I can help your business.

Don't wait another day! Get my menu of products and services right now and get the help YOUR business has been looking for!

The "QuickBooks: News You Can Use" newsletter is written and distributed monthly by Scott Gregory. Scott is a:

• QuickBooks Specialist
• CPA
• Technology Consultant
• Charter Member of QuickBooks Enterprise Solution Provider Program
• Member, Intuit Speakers Bureau

Scott is also the president of Bottom Line Accounting Solutions, a firm that specializes in helping small businesses use QuickBooks effectively and profitably. Feel free to drop Scott an e-mail if you'd like to learn more about the services his company can provide.

QuickBooks is a registered trademark of Intuit. Bottom Line Accounting Solutions is not affiliated with Intuit in any way.

Please forward this newsletter to those friends and associates that have an interest in QuickBooks software.

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