Do you feel like you've aged another year waiting for some of your QuickBooks reports to run? Is the performance of your QuickBooks file getting worse? If so, you may be a good candidate for creating a new QuickBooks company file.
First of all, the performance of your QuickBooks data file (and the QuickBooks software as well) is dependent on the horsepower provided by both your computer and the network environment you are in (for those of you with multiple users). It is safe to say that if your computers are 4 years old or more, they may be part of the reason your performance is suffering and an upgrade to these critical components may be in order.
But, what if your equipment is newer, and your performance is still poor? Then it's time to take a look at just how big your QuickBooks data file actually is.
This task is quite simple - just tap the F2key on your keyboard (this key is found above the row of numbers at the top), and focus on the line within the window that opens that says "File Size". This will tell you exactly how big your QuickBooks file is.
While there are no hard and fast rules that I know of regarding file sizes, here are some "rules of thumb" that I have come to understand - with QuickBooks Pro and Premier, any file size greater than 125000 puts you in what I call the "red zone".
Generally speaking, you want your Pro or Premier file to be LESS than 125000. If it is bigger, that doesn't mean QuickBooks will stop working. It does increase the potential for experiencing various technical problems (i.e. random freezes, potential data corruption,etc.) as you continue to work with it. In addition, you will also start to see it take longer to create various reports in QuickBooks as well.
Now that you have identified the size of your file, what should you do if it is greater than the suggested limit of 125000? Stay tuned for next months issue for more insight on that.

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If you have been thinking about having a QuickBooks Merchant Services (Credit Card Processing) Account, now is the time. Over 175,000 businesses are using QuickBooks Merchant Services today!
To take advantage of this special promotion, all you need to do is:

• Call 800-601-3751
• Tell them that Bottom Line Accounting Solutions referred you, and that my phone number is 440-527- 5696.

Mark your calendar for Wednesday, April 23, 2008 for my next QuickBooks user group session. Join other QuickBooks users, get in on the discussion, and improve your business with insight on these timely topics:

• Turning Accounts Receivable into Cash - Cash is king in our economy today! Each dollar you have floating in your accounts receivable is not available for other business uses, so you want to convert receivables into cash as quickly as possible. Discover the tools within QuickBooks that can help you turn invoices into dollars.
  In addition, we'll discuss various accounts receivable "best practices" and spark participant discussion about how you are handling them within your business.
• Handling Credit Card Purchases in QuickBooks - Most businesses have one or more credit cards they use to purchase goods and services. However, there is a great deal of confusion on how to get that information recorded properly into QuickBooks. Don't be confused any longer! Join me for a complete demonstration of how this process should be set up in your QuickBooks.
• Should I upgrade to QuickBooks 2008? - We'll take a look at the new features of the 2008 product lineup and other features you might have missed in earlier versions of QuickBooks.
• Participant Q+A - Time to learn about trouble spots from other QuickBooks users.

Protect your critical business data from loss from computer malfunction, virus infection, natural disasters and all other potential problems.
Far better than using an external or flash drive, the Mozy online backup service not only automates the process, but gets you a secure, offsite, version of your data backup too!
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Q: Can I print out a copy of the "record deposit" screen so that I know what checks were included in my bank deposit?
A: Indeed you can! You can even have QuickBooks print your deposit slip for you!
When you are in the "record deposits" screen and have balanced out your bank deposit, don't hit "save anc close" just yet. Instead, click the little upside down triangle to the right of the "Print" button at the top of the "record deposits" window.
Once there, you will see that you have the option to print either a deposit slip OR a deposit summary. Printing this deposit summary and attaching it to your bank deposit slip is a perfect way to keep your deposit records in order and allow you to quickly see the details of any deposit - no guesswork involved trying to read the carbon copy of a deposit slip!

QuickBooks confusing to you? Trying to learn more about what it can do for your business? Trying to resolve a mess left for you by the previous bookkeeper?
Download my menu of services and advice that outlines the ways that I can help your business.
Don't wait another day! Get my menu of products and services right now and get the help YOUR business has been looking for!

The "QuickBooks: News You Can Use" newsletter is written and distributed monthly by Scott Gregory. Scott is a:

• QuickBooks Specialist
• CPA
• Technology Consultant
• Charter Member of QuickBooks Enterprise Solution Provider Program
• Member, Intuit Speakers Bureau

Scott is also the president of Bottom Line Accounting Solutions, a firm that specializes in helping small businesses use QuickBooks effectively and profitably. Feel free to drop Scott an e-mail if you'd like to learn more about the services his company can provide.

QuickBooks is a registered trademark of Intuit. Bottom Line Accounting Solutions is not affiliated with Intuit in any way.
Please forward this newsletter to those friends and associates that have an interest in QuickBooks software.
The Internet community is constantly evolving, so exercise diligence in your research as you would any other purchase. Bottom Line Accounting Solutions is not responsible for any third party links or the misuse of those links. They are presented solely for informational purposes.
This publication Copyright 2001-2008 Bottom Line Accounting Solutions, LLC. All rights reserved.
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Phone: 440-527-5696

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