It is that time again! The time to consider whether your business upgrades to the newest version of QuickBooks or if you keep plugging away with the version you have.

QuickBooks 2008 was recently released, and here is a quick recap of what you'll find under the hood of this new version:

• If you work for an accounting firm, you will love the 2008 version. Your clients will be able to upload the copies of their QuickBooks files to a secure server, and allow you much easier access to them. In addition, QuickBooks 2008 has the capability to work not just with other 2008 versions, but most 2007 versions as well! There are other enhancements built in for you too!
• If your business does (or is thinking about) billing for time and other services, QuickBooks 2008 offers some great new ways to simplify and streamline this process.
• If you like to use Microsoft Outlook, you will be pleased at the improved integration of QuickBooks 2008, and the ability to e-mail documents directly through Outlook.
• If you prefer to download your software, it is possible to do that immediately after the purchase of QuickBooks 2008 (this actually started with QuickBooks 2007). You can still opt for the CD version and have it shipped to you as well.

For all the details on the QuickBooks 2008 product suite, please visit the "What's New" page on the QuickBooks web site.

To save up to 20% (and get free shipping) on QuickBooks 2008 products, visit my web site.

In addition, if you are using QuickBooks 2005, your support on the product will end in 2008. If you are using anything older than QuickBooks 2004, your support has already ended. There is no question that if your business is using any of these older versions, it will greatly benefit from an upgrade to QuickBooks 2008.

Remember, the process of upgrading from your version of QuickBooks to QuickBooks 2008 is simple, so don't let that stop you from forging ahead with an upgrade.

My in-depth guide to understanding the Undeposited Funds account in QuickBooks is complete and ready to help you figure things out once and for all. Titled "What the Heck is Undeposited Funds (and Why it is Critical to your QuickBooks Success), it is available in PDF format for immediate purchase and download!

Look inside the covers of "What the Heck is Undeposited Funds" right now.

Questions about the Undeposited Funds account in QuickBooks are the #2 source of confusion whenever I teach it (the number #1 source of confusion is if/when you should upgrade the software).

Using the Undeposited Funds account correctly is a critical step in the proper usage of QuickBooks software. Understanding why the account exists and what is actually happening with it as you process customer payments and make bank deposits is a key learning component you need to master.

"What the Heck is Undeposited Funds" provides in-depth commentary, many examples, and real world observations to help ensure you "get the hang" of what is going on with this account. Having this knowledge will shave countless hours off the time you spend reconciling your bank accounts in QuickBooks.

Download your copy of "What the Heck Is Undeposited Funds (and Why it is critical to your QuickBooks success) right now!

If your business has multiple staff members using QuickBooks, you need to be aware that the software is now being sold in single user and 3 user packages. The 5 user package is a thing of the past. Intuit research had shown that most businesses were in need of 3 licenses or less, so they have tailored their offerings to meet these needs.

This change impacts both the Pro and all versions of the Premier products (including all specialty editions - Contractor, Manufacturing, etc.) If you need more than 3 licenses, simply purchase the 3 user pack plus additional single user licenses.

REMEMBER - no matter what combination you purchase, with QuickBooks Pro and Premier, you can only have 5 people in the company data file at any one time. If you need more, contact me to learn about QuickBooks Enterprise, or get more details here.

Brunner Health Care has been assisting clients with their medical equipment needs for well over 50 years. A business that prides itself on personal, knowledgeable service, insight, and support, Brunner Health Care has helped thousands of customers get the right medical equipment for their specific needs.

They had been contemplating a move from AccPac accounting software to another accounting package for a while. Like many businesses, they had concerns about the potential disruption to their business, the ability to adapt to new accounting software, and just how long it would take to complete such a move.

Working together, we were able to make a very seamless transition from AccPac into QuickBooks. We spent time talking through their goals and objectives, and carefully planned the project to ensure that Brunner Health Care got the most out of their QuickBooks investment. The transition project went very smoothly, and Brunner Health Care is now enjoying the many benefits of QuickBooks.

Julien Giancola, the president of Brunner Health Care, had this to say about working together:

"Scott is very organized,efficient,extremely competent and was very easy to work while updating our office programs. We experienced no down time while the new system was being updated and the training and initial set up was completed at our convenience.

After the updates were installed and put into use we have experienced a multitude of extra time that our office manager is now using to complete other beneficial duties for our company.

I would highly recommend Scott Gregory and his services in any capacity and I am very confident he would be a valuable asset for your organization."

How can I help your business with QuickBooks? Drop me a line and let's explore the many ways we can work together!

Are you using the "Build Assembly" feature in QuickBooks? Do you find it a bit lacking in terms of the functionality it provides to you?

If so, stop by the Computer Consulting Resources web site and download a trial copy of CCRQBOM. This QuickBooks add-on product can provide you with an additional level of detail and insight your bills of material and inventory assemblies that your business can really use.

The CCRQBOM product is quite easy to use and can be quickly integrated with your current QuickBooks file. Even better, it won't smash your budget. It provides the insight into your bills of material that you wish QuickBooks had included.

If you work with a business that you consider both a customer and a vendor, QuickBooks will not let you enter that business name the same way on both your customer and vendor lists.

Here is the fix for that problem - when entering them as a customer, enter the company name - customer in the top customer name box. When entering them as a vendor, enter the company name - vendor in the top vendor name box. For example, ABC Company - Customer and ABC Company - Vendor. Not only will QuickBooks now allow this same company to be added twice, you will instantly know which one you are working with!

I am often asked this question as it relates to using QuickBooks, helping businesses improve their profits, and resolving technology issues. To help answer that question easily, I have put together a menu of services and products that I offer.

Don't wait another day! Download it today and get the help YOUR business has been looking for.

The "QuickBooks: News You Can Use" newsletter is written and distributed monthly by Scott Gregory. Scott is a:

• QuickBooks Specialist
• CPA
• Technology Consultant
• Charter Member of QuickBooks Enterprise Solution Provider Program
• Member, Intuit Speakers Bureau

Scott is also the president of Bottom Line Accounting Solutions, a firm that specializes in helping small businesses use QuickBooks effectively and profitably. Feel free to drop Scott an e-mail if you'd like to learn more about the services his company can provide.

QuickBooks is a registered trademark of Intuit. Bottom Line Accounting Solutions is not affiliated with Intuit in any way.

Please forward this newsletter to those friends and associates that have an interest in QuickBooks software.

The Internet community is constantly evolving, so exercise diligence in your research as you would any other purchase. Bottom Line Accounting Solutions is not responsible for any third party links or the misuse of those links. They are presented solely for informational purposes.

This newsletter is issued free of charge. Please take a look at the products and services offered in the newsletter to help defray the costs of publication. This publication Copyright 2001-2007 Bottom Line Accounting Solutions, LLC. All rights reserved.

Other product and company names mentioned herein may be trademarks and/or service marks of their respective owners.

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